What is an EORI number and do I need one?
An EORI number identifies a business in customs procedures in the European Union. You need it if the company will import goods into or export goods from the EU. We prepare and submit the application to the Tax and Customs Board, which issues the number.
What is a LEI code and who needs it?
A Legal Entity Identifier (LEI) is a 20-character code under ISO 17442 that identifies a company in financial transactions. It is required, for example, before a company trades in securities or derivatives through a bank or broker. It is issued by an accredited issuer and must be renewed every year.
When do I need apostilled English-language company documents?
When a bank, authority or counterparty outside Estonia asks for official proof of your company — typically a registry extract and the articles of association in English, certified with an apostille under the 1961 Hague Convention so that they are accepted abroad.
Does an Estonian company need a seal?
Estonian law does not require a company seal. Some banks, authorities and business partners in other countries still expect one on documents, and the add-on provides it.
Can you send the company documents to me by courier?
Yes. Documents are provided in PDF in every package; the courier add-on delivers the paper documents to your address.
What happens after the first 12 months of address and contact person?
The registered address and contact person included in the package run for 12 months. The extension continues both services for a further year, so that the company's address and its contact person in Estonia continue without a gap. A contact person is mandatory when the address of the company is abroad (Commercial Register Act § 24).
How is accounting priced?
Accounting has a monthly starting price, which is our fee for a company with a small number of transactions. You order it in the order form at that price; if the number of transactions or a VAT registration needs more work, we agree the monthly price with you in writing before it applies.
Can you prepare the company's annual report?
Yes. The annual report is prepared from the company's accounting records and filed with the commercial register within six months after the end of the financial year. Its starting price is our fee for a company with a small number of transactions.
Can you open a Revolut Business or Wise account for my company?
We assist with the application: we prepare the company documents and help you complete the provider's onboarding. The account is opened only if the provider accepts the company, at its own discretion; no provider is obliged to open an account.
What is the online banking opening handbook?
A written guide to opening a business account online for an Estonian company: the documents and information providers usually ask for, and how to prepare the application. It helps you apply yourself; it does not guarantee an account.
Will my new company get a VAT number?
Registration as a VAT payer is mandatory once the company's taxable supplies exceed the threshold in the Value Added Tax Act and voluntary before that. We prepare and submit the application; the Tax and Customs Board decides and may ask for evidence of real business activity. The registration is not guaranteed.
Does a management board member need a written agreement?
The law does not require one, but without it the terms of the board member's work — remuneration or none, termination, liability, non-competition — are left to the general rules of the Law of Obligations Act. A written service agreement sets them out and is especially important when the board member is not a shareholder.
Is the board member's agreement an employment contract?
No. In Estonian practice a management board member acts under a contract for services, not an employment contract. Remuneration for the board role is taxable; the tax consequences depend on the person and are not part of our drafting service.
Do we need a shareholders' agreement if we have articles of association?
Usually yes, when there are two or more shareholders. The articles are public and contain only what company law allows; a shareholders' agreement is a private contract that can regulate reserved matters, share transfers, drag-along and tag-along, deadlock and exit. The two documents are drafted to be consistent.
What does the starting price of the shareholders' agreement cover?
A questionnaire, a draft agreement in English and two rounds of amendments for the shareholders of one company. You order and pay for it in the order form. If the number of shareholders or the matters to be settled need more work, we tell you before the work starts, and additional work is done only with your written agreement. Negotiating with the other shareholders on your behalf is not included.
What does the annual company secretary service do?
For twelve months we keep your company's corporate calendar: email reminders of the annual report deadline and of the register data that must be kept current, one annual check of the company's commercial register and beneficial owner data, and a draft shareholder resolution approving the annual report. It does not include the annual report itself, register changes or accounting.
Can I order the company secretary service for a company I already own?
Yes. It is available on its own for any Estonian private limited company under our company services, and as an upgrade when you buy a ready-made company or form a new one.
When do I need a power of attorney for my Estonian company?
When an act must be performed in Estonia and you cannot sign it yourself — typically a notarised share transfer, a remote formation through a notary, a real estate transaction, or a register change where you have no Estonian digital identity. For a transaction that must be notarised, the power of attorney must be notarised as well.
Why can the power of attorney only be ordered together with a company change?
Because we draft it for a specific purpose — the change or transaction it serves — so that it covers every act the notary or the register needs and nothing more. In the order form it becomes available once you choose that change. The notary fee and the apostille in your own country are paid by you locally.
What does monthly accounting include?
Bookkeeping of bank statements and invoices, the monthly VAT return where the company is a VAT payer, and monthly payroll declarations by agreement. The annual report, tax planning and the statutory audit are separate.
Does a company without transactions need monthly accounting?
No. A dormant company needs its annual report, which we prepare as a separate service, but no monthly bookkeeping. Monthly accounting is for a company that trades.
Which AML documents does a payment, e-money or gambling licence application need?
The obliged entity must have a business-wide risk assessment, internal rules on customer due diligence, sanctions screening and reporting procedures, a compliance officer and a training plan under the Money Laundering and Terrorist Financing Prevention Act. The authority reads them to judge whether the applicant understands its own risks.
Will you act as our compliance officer or MLRO?
No. The compliance officer must be your own appointee, assessed by the authority. We write the AML/CFT framework and train your team on it; screening software and the officer's role are not part of the service.
What is safeguarding of customers' funds?
A payment or e-money institution must protect funds received from customers, either by segregating them on a separate account or in secure low-risk assets, or by insurance or a comparable guarantee (Article 10 of Directive (EU) 2015/2366; Article 7 of Directive 2009/110/EC). The application describes the method, the daily reconciliation and the records.
Do you open the safeguarding account?
No. The safeguarding account is opened by a bank at its own discretion. We prepare the policy and the documentation pack the bank asks for; insurance or guarantee premiums are third-party costs.
What player protection procedures does a gambling operator need?
Age verification, limits and self-exclusion, the handling of players showing signs of problem gambling, and a complaints procedure. They form part of the activity licence application under the Gambling Act and are checked again in supervision.
Does the responsible gambling package certify our gaming software?
No. Software certification is carried out by testing laboratories and is a third-party cost. The package covers the policies and procedures.
Can a road transport company use an external transport manager?
Yes, under Article 4(2) of Regulation (EC) No 1071/2009, if a contract specifies the tasks the manager performs effectively and continuously. An external manager may work for no more than four undertakings with a combined fleet of no more than fifty vehicles, and a Member State may set lower limits.
Is the transport manager contract part of the operator licence service?
The operator licence service includes the transport manager's documents for the application. Where the manager is external, the contract that Article 4(2) requires is a separate add-on at a fixed price. Finding a transport manager and the certificate of professional competence are not included.
How does a MiCA-authorised CASP provide services in other Member States?
It notifies its home authority under Article 65 of MiCA with the list of Member States, the services, the starting date and its other activities. The home authority forwards the information within ten working days; the CASP may start from the date of that communication and at the latest on the fifteenth calendar day after its complete submission.
Does the passport notification cover local rules in the host country?
No. It activates the regulatory passport. Local consumer, marketing, language and tax rules in each host state still apply; a review of them is not part of this service.
What ongoing obligations does a CASP have after authorisation?
Among others: prudential safeguards at all times (Article 67 of MiCA), governance and internal control (Article 68), complaints handling (Article 71), conflicts of interest (Article 72), outsourcing controls (Article 73), custody rules where relevant (Article 75), DORA and the Travel Rule. Our monthly support helps you keep policies and reporting current.
Does the compliance support make you our compliance officer?
No. Your compliance officer and management board must be your own people, assessed by the authority. The support gives them answers, updated policies and a reporting calendar.
What does a fund manager report to the Financial Supervision Authority?
An authorised AIFM reports regularly on the markets and instruments it trades, the exposures, risk profile, liquidity and leverage of the funds it manages (Article 24 of Directive 2011/61/EU); the frequency depends on the assets under management. Small managers have lighter obligations under the Investment Funds Act.
Who signs the supervisory reports?
The fund manager's management board signs and remains responsible for them. We prepare the reports from the data you supply and support the filing for twelve months; fund accounting, NAV calculation and the audit are not included.
Do licensed creditors and credit servicers file periodic reports?
Yes. They report to the Financial Supervision Authority on their activity, financial position and compliance with the licence conditions, in the form and at the intervals the authority sets. Our annual service keeps the calendar and prepares the reports from your data.
Does the reporting service include accounting?
No. The reports are prepared from accounting and business data you provide. Accounting and supervisory fees are separate.
What is the DORA register of information?
Under Article 28(3) of Regulation (EU) 2022/2554 every financial entity keeps a register of all contractual arrangements for ICT services provided by third parties, makes it available to the authority on request and reports at least yearly on new arrangements.
Why does the DORA register need an annual update?
Because it changes whenever an ICT contract changes, and the authority expects it to be complete and consistent when it asks. Our annual service updates it from your contracts and checks it before submission.
What happens after your compliance audit finds issues?
The remediation plan lists each finding with its priority, the person responsible and a deadline, and we update the policies in scope. The authority, a bank or an auditor who later asks about a finding will expect to see both the plan and the evidence that it was carried out.
Can the remediation plan be ordered without your audit?
It is designed to follow our compliance audit, whose findings it closes. For findings of another reviewer, we ask for them by email after the order and tell you in writing before the work starts whether the plan can be built on them.
How often must a FINTRAC MSB registration be renewed?
Every two years, before its expiry date. Changes to the registration information must be reported to FINTRAC within 30 days. FINTRAC does not charge registration or renewal fees.
Can you renew the registration of an MSB we acquired?
Yes. We check that every change after the acquisition was reported in time and prepare the renewal from the current information. Changes that require a new registration, and provincial licences, are not included.
What does a due diligence document review of an Estonian company check?
Public registers — the commercial register, the register of economic activities, the land and commercial pledge registers, court decisions and tax debts — and the documents only the seller has: material contracts and change-of-control clauses, encumbrances on the shares, employment, licences, disputes and intellectual property. The result is a red-flag report in English.
Does the due diligence include a tax and financial review?
No. Financial and tax due diligence and valuation are carried out by accountants and tax advisers; we coordinate with them where you engage them.
What must be filed with the register after buying an Estonian company?
The change of shareholders of a private limited company is forwarded to the register by the notary who certifies the share transfer. The company itself must file the other changes decided in the transaction — a new management board, amended articles, a new business name or address — and update its beneficial owner data.
Are notary and state fees included in the post-closing filings?
Yes. The post-closing register filings have a fixed price, and the Estonian notary fees and state fees are included in it. Notary fees and state fees of the transaction itself are charged separately.
What is the Travel Rule set-up?
Regulation (EU) 2023/1113 requires crypto-asset service providers to accompany transfers of crypto-assets with information on the originator and the beneficiary and to check the information they receive. The set-up covers the procedures and the choice of a compliant messaging solution.
When does a CASP need a custody and administration policy?
When it holds or controls crypto-assets or the means of access to them on behalf of clients. Article 75 of MiCA requires a custody policy and the segregation of clients' crypto-assets. Custody is a Class 2 service, so the policy is available with a Class 2 or Class 3 authorisation.
Why is a key management procedure needed?
A provider that controls private keys must show how keys are generated, stored, backed up, used and revoked, and who may access them. The procedure supports the custody policy and the ICT security requirements.
Who needs a crypto-asset white paper?
An offeror of crypto-assets to the public, or a person seeking admission to trading, must in principle draw up and notify a white paper under Title II of MiCA, unless an exemption applies. Asset-referenced and e-money tokens follow separate rules.
What is the fund's offering document?
The document through which investors receive the information the AIFMD and national law require before they invest: the fund's strategy, risks, fees, valuation and redemption terms.
What is in the investor onboarding pack?
The subscription documents, the investor declarations and the customer due diligence forms that each investor completes before the fund accepts the investment.
What does fund management set-up cover?
The governance of the manager: the organisation of the management board and key functions, the internal policies and, where functions are delegated, the delegation arrangements that the Directive and the Investment Funds Act require.
Must every fund have a depositary?
A full AIFM must ensure that a single depositary is appointed for each fund it manages (Article 21 of Directive 2011/61/EU). We support the appointment; the depositary's own fees are third-party costs.
Why are risk and liquidity management policies required?
An authorised AIFM must separate the risk management function and manage the liquidity of the funds so that redemptions can be met (Articles 15 and 16 of Directive 2011/61/EU). The policies are part of the authorisation application.
What must a credit servicer's business plan contain?
The business plan required by § 8 of the Credit Servicers and Credit Purchasers Act: the planned activities, the organisation, the financial projections and how the servicer will meet the Act's requirements.
What are the internal rules and internal control system?
The rules and controls a credit servicer must have under §§ 41–42 of the Credit Servicers and Credit Purchasers Act to manage its activity, risks and conflicts of interest.
Must a credit servicer have a complaints procedure?
Yes. Section 60 of the Credit Servicers and Credit Purchasers Act requires a procedure for registering and resolving borrowers' complaints quickly and transparently.
What is the fit and proper assessment?
The authority assesses whether the managers have the knowledge, experience and reputation the role requires. We prepare the information and declarations the application needs.
What is qualifying holding information?
Information about the persons who hold, directly or indirectly, a significant share in the applicant, so that the authority can assess them under § 29 of the Credit Servicers and Credit Purchasers Act.
Why does the application describe the IT systems?
The authority assesses whether the servicer's systems support its activity, protect borrowers' data and keep the records the Act requires.
When does a credit servicer need a separate payment account?
When it receives payments from borrowers: § 47 of the Credit Servicers and Credit Purchasers Act requires those funds to be kept on a separate payment account and not used in the servicer's own business. The account is opened by a bank or payment institution at its discretion.
What do the credit agreement templates include?
Template credit agreements and pre-contractual information for your products, drafted to meet the information requirements that apply to consumer credit in Estonia.
What is the credit scoring set-up?
The documented method by which you assess a borrower's creditworthiness before granting credit, with the data sources and decision rules, as responsible lending requires.
What is the consumer credit compliance pack?
The set of procedures a consumer lender needs for advertising, pre-contractual information, creditworthiness assessment, complaints and the handling of arrears.
Why does a lender need a responsible lending policy?
Because a creditor must act responsibly and assess the consumer's creditworthiness before granting credit. The policy states how the company does this and how it treats consumers in difficulty.
What is the introduction to a debt collection partner?
An introduction only: we put you in touch with a collection partner. The terms of the cooperation are agreed between you and the partner.
What must a FINTRAC compliance programme contain?
A compliance officer, a documented risk assessment, written policies and procedures, an ongoing training programme and a review of the programme's effectiveness at least every two years.
Who can be the MSB's compliance officer?
A person appointed by the MSB who is responsible for implementing the compliance programme. We prepare the appointment documents; the person must be your own appointee.
What is the two-year effectiveness review?
A review, at least every two years, of whether the MSB's compliance programme — policies, risk assessment and training — works in practice. It fits the two-year registration renewal cycle.
What is the bank application review?
You write your own application for a business payment account, for example with Revolut Business or Wise, and send us the draft before you submit it. We read your answers and business description and send written comments: what the provider is likely to ask about, what is unclear and which documents to add. The provider alone decides on the account.
What is the company deadline calendar?
A calendar file for Google Calendar, Outlook or Apple Calendar with the recurring dates of your Estonian company for the next 24 months, each with reminders: the annual report, the renewal of the registered address and contact person included in your package and, when you order a VAT number, the monthly VAT returns. It is general information, not legal, tax or accounting advice.
