Company Secretary Service in Estonia

Estonian company law is simple, but it has fixed dates. An owner who runs the company from abroad and misses one of them can face a fine, a compulsory register entry or, in the end, deletion of the company. A company secretary service keeps the corporate calendar and prepares the routine decisions so that nothing is missed. This guide lists the dates that matter and explains what the service includes.

The guide is general information, not legal advice.

Who needs a company secretary service

The service fits an owner who runs the company from abroad, has no accountant in Estonia checking the register every month, and would rather receive one email in good time than search the commercial register for a deadline. It suits a dormant holding company exactly as well as a trading company that already has monthly accounting, because the two services cover different ground: accounting prepares the figures and files the tax returns, while the company secretary service tracks the statutory dates and the register entries that sit around them. For the full list of recurring obligations of an Estonian company, including the ones outside this service's scope, see annual obligations of an Estonian company.

The dates that matter

Annual report — within six months after the end of the financial year, approved by the shareholders and submitted to the commercial register (Commercial Code § 179, Accounting Act).
Beneficial owners — the data of the ultimate beneficial owners must be kept correct in the register and confirmed when the annual report is submitted (Money Laundering and Terrorist Financing Prevention Act § 77).
Contact person and address — a company whose address is abroad must have a contact person in Estonia (Commercial Register Act § 24); when the term entered in the register ends, the data are removed automatically, so the service term must not lapse.
Management board term — if the articles fix a term for the board members, a new decision is needed before it ends.
Register data — changes of board members, shareholders, business name, address or activity code must be entered in the register.
Tax declarations — monthly TSD and, for VAT-registered companies, KMD.

How the service works

You order the company secretary service on its own, or add it when you buy a ready-made company or form a new one.
We open a twelve-month corporate calendar for your company from the registry data: the financial year, the board member's term where the articles fix one, and the dates already recorded in the register.
Before each date we send an email reminder and, where the decision is routine, a draft resolution ready for signature.
Once a year we check the commercial register entries and the beneficial owner data against what we hold and tell you if anything needs correcting.
The service renews by agreement for a further twelve months; we remind you before the current term ends.

What the service includes

a corporate calendar for twelve months with every statutory date of your company;
reminders well before each date, by email;
the routine resolutions ready to sign: approval of the annual report, profit allocation, extension of a board member's term, confirmation of beneficial owners;
an annual check that the register data is correct.

The annual company secretary service is €250 / year for an existing company, and the same service can be added to a ready-made company (€250 / year) or a new company (€250 / year).

What it does not include

Bookkeeping and the preparation of the annual report itself are accounting services; register changes that need a notary or new articles are ordered as company changes, whose fixed prices include the Estonian notary fees and state fees. Tax declarations themselves are also outside the service — it reminds you that a return is due, it does not file it.

If you only want the dates in your own calendar

An owner who prefers to keep the dates personally can order the company deadline calendar instead (€70 with a ready-made company, €70 with a new one): a calendar file with the recurring dates and reminders, generated by our system and sent by email when the payment is confirmed. It is a file, not a service — nobody checks the register or writes to you; the guide to the annual obligations explains each date.

Common mistakes this service prevents

Relying on memory or a general calendar app. An owner abroad rarely knows the exact wording the Estonian register expects for an annual report approval or a beneficial owner confirmation, and a generic reminder does not supply it.
Treating the address and contact person as a one-time purchase. Both run for a fixed term; if it lapses and no new one is appointed, the registrar can start a deletion procedure. See extending the registered address and contact person.
Assuming a dormant company has nothing to file. A company without turnover still files an annual report and still confirms its beneficial owner data every year.
Leaving a register change until it blocks something else. A board member whose term under the articles has run out, or a shareholder whose address was never updated, can hold up a bank account or a later register entry.

What happens if a date is missed

The commercial register does not usually act on the first day after a deadline passes, but it does act. A late annual report can bring a fine on the management board and, if it is repeated, a compulsory procedure that can end in the company's deletion from the register. Beneficial owner data that is not confirmed can delay the processing of the annual report and of other register entries. A contact person term that lapses without a replacement can lead the registrar to require a new one and, failing that, start a deletion procedure of its own. None of these outcomes happens overnight, but each starts from a date the company controls — which is exactly what the calendar and the reminders are there to protect.

What you receive

no statutory deadline missed;
signed-ready resolutions when they are due;
one point of contact, by email, for every corporate question during the year.

No VAT is added to the prices. All communication takes place by email.

Ready to start? Annual company secretary service for an existing, ready-made or new company. Order.

Official sources

The laws this article names, each linked to its official text, as read on 9 October 2026. For the Estonian acts we read the English translation in Riigi Teataja (opens in a new tab); the legally binding text is the Estonian one.

Commercial Code (opens in a new tab) — Riigi Teataja (opens in a new tab), English translation
Accounting Act (opens in a new tab) — Riigi Teataja (opens in a new tab), English translation
Money Laundering and Terrorist Financing Prevention Act (opens in a new tab) — Riigi Teataja (opens in a new tab), English translation
Commercial Register Act (opens in a new tab) — Riigi Teataja (opens in a new tab), English translation

To see which of our services your company needs, open the Business Navigator.

Frequently asked questions

Which deadlines does an Estonian company have every year?

The annual report within six months after the financial year, correct beneficial-owner data confirmed with it, a valid contact person where the law requires one, the end of fixed board terms, and monthly tax declarations when there are payments or VAT.

Does the company secretary service include the annual report?

No. The service keeps the calendar, sends reminders and prepares the routine resolutions, such as approving the annual report. Preparing the annual report itself is an accounting service ordered separately.

How do I receive the company deadline calendar?

It is digital: our system generates the calendar from your order and sends it to your email address automatically when your payment is confirmed. It is a file for your own calendar; it does not send reminders by email and does not prepare any report — the annual company secretary service does the reminding.