Estonian company law is simple, but it has fixed dates. An owner who runs the company from abroad and misses one of them can face a fine, a compulsory register entry or, in the end, deletion of the company. A company secretary service keeps the corporate calendar and prepares the routine decisions so that nothing is missed. This guide lists the dates that matter and explains what the service includes.
The guide is general information, not legal advice.
The dates that matter
- Annual report — within six months after the end of the financial year, approved by the shareholders and submitted to the commercial register (Commercial Code § 179, Accounting Act).
- Beneficial owners — the data of the ultimate beneficial owners must be kept correct in the register and confirmed when the annual report is submitted (Money Laundering and Terrorist Financing Prevention Act § 77).
- Contact person and address — a company whose board is abroad must have a valid contact person in Estonia at all times (Commercial Code § 63¹); the service term must not lapse.
- Management board term — if the articles fix a term for the board members, a new decision is needed before it ends.
- Register data — changes of board members, shareholders, business name, address or activity code must be entered in the register.
- Tax declarations — monthly TSD and, for VAT-registered companies, KMD.
What the service includes
- a corporate calendar for twelve months with every statutory date of your company;
- reminders well before each date, by email;
- the routine resolutions ready to sign: approval of the annual report, profit allocation, extension of a board member's term, confirmation of beneficial owners;
- an annual check that the register data is correct.
The annual company secretary service is for an existing company, and the same service can be added to a ready-made company () or a new company ().
What it does not include
Bookkeeping and the preparation of the annual report itself are accounting services; register changes that need a notary or new articles are ordered as company changes. State and notary fees are never included.
What you receive
- no statutory deadline missed;
- signed-ready resolutions when they are due;
- one point of contact, by email, for every corporate question during the year.
Prices exclude VAT. All communication takes place by email.
Ready to start? Annual company secretary service for an existing, ready-made or new company. Open the order form.
Frequently asked questions
Which deadlines does an Estonian company have every year?
The annual report within six months after the financial year, correct beneficial-owner data confirmed with it, a valid contact person when the board is abroad, the end of fixed board terms, and monthly tax declarations when there are payments or VAT.
Does the company secretary service include the annual report?
No. The service keeps the calendar, sends reminders and prepares the routine resolutions, such as approving the annual report. Preparing the annual report itself is an accounting service ordered separately.
Related guides
- Registered address and contact person in Estonia
- Estonian VAT registration
- Annual obligations of an Estonian company
- What it costs to keep an Estonian company
More on this topic: E-resident services.